Minneapolis Youth Lacrosse

Board Agenda
2/13/18 @ 7:00 p.m. Mosquito, Inc

Members present: Nikki Gilbertson, Michael Pink, Shahnaz Costa, Rob Bedeaux, Mark McCleary, Chris Miller, Ashlee Miller, Steve Devereux, Charlotte Lieb, Eric Johnson, Melanie Faulhaber

Meeting called to order 7:06 pm.

Member Forum:  Amy Neal, Aron Lipkin

Secretary:  Notes from the January meeting were reviewed. McCleary moved to approve the minutes.  Miller seconded.  A vote was taken and the motion passed. Gilbertson is awaiting Conflict of Interest and Whistleblower documents from Steve Devereux.

Fundraising: No report

Recruitment:  C. Miller reported that Ben Maclean will bring equipment, a few coaches, and some high school players to the Trylax event on February 17th.  A. Miller will follow up with a couple of the coaches from the Girls’ program to see if they can attend, as well.  To date, only 15 kids are registered for the event, but the number was low last season and a far greater number ended up attending the event than were signed up. Bedeaux will send an email to the all families that played last year to invite their friends to participate in the event this weekend and request people to volunteer.  Devereux will attend to represent the board, and C. Miller will work with him to make sure he has the registration information that he needs.  C. Miller is in talks with a non-parent that may be willing to be our recruitment coordinator, and potentially help with fundraising.

Governance:  C. Miller nominated Amy Neal for the 14U Boys Coordinator.  McCleary seconded.  A vote was taken and the motion passed. 

On Field:  C. Miller reported that there are currently enough kids to field a box lacrosse team at each of the boys’ levels.  If additional players want to register beyond on the deadline of February 15th, they may be turned away if they teams are too large.  A waitlist will be created for those that are late, in the hope that teams can be added later if GNLL has room in the league.  For the Girl’s Spring league, another email should be sent to potential players, as there are few people registered.  Lipkin noted that the web-page should be reviewed, as it may be a bit confusing for the Girls’ program.  Lipkin asked that C. Miller be in communication with him about weekend field time at Washburn.  A. Miller noted that two coaches are committed to return for spring, with four additional ones that are tentative.  She will follow up with her leads.  C. Miller is following up with verifying who will be coaching on the boys side, as most coaches cannot commit to being at every session.

Marketing:  C. Miller and Pink have been reaching out to potential sponsors for the uniforms (a $5,000 donation would cover two years), but have not yet have had luck to date.  A sponsor is needed by next week.  Neal will follow up.

Budget:  Neal said that she is hearing from families who are concerned that the billing dates are too close together for those that choose the payment plan.  Bedeaux will look to see if there is a change that can be made for those who register later (i.e. pay now, 4/1 and 5/15), but there isn’t a way to change it for those who have already registered this year.   The processing fee and uniform cost should be explained at the beginning of registration so that there are no surprises for people when the payment is calculated.

Executive: The Parent Meeting is scheduled for Saturday, March 10th at Armatage Rec Center from 10:00 – 11:00.  Bedeaux and Faulhaber will review the volunteer portion of the meeting.  The list of available Dibs for parents will be sent to the board so that all can review and amend the options before the Parent Meeting.  Pink reported that we will be notified within 90 days if our 501 (c) 3 application was approved.

Volunteer:  Lieb will continue to follow up with those that haven’t paid their volunteer fee from last season.  Faulhaber said she was able to find a couple of parents that did their Dibs for the recruiting flyers. 

Treasurer:  Lieb reported that there is $16,650 in the checking account.  Volunteer payments are coming in, and bills for the upcoming season are being paid.  A payment will be sent to Homegrown as part of the past fees that are owed.  Lieb will look into creating a shared document, and will also research adopting a financial software package, as opposed to using Excel.  Lieb would like to review how the scholarship requests are being processed.  Pink and McCleary will look this week into finding an outside firm to handle scholarship requests.

Fields:  The Northside Master Plan is almost completed, and Lipkin did talk to the Minneapolis Park and Rec Board about lacrosse needs at the Basset Creek Field, as well as potentially utilizing Bryn Mawr as a field option in the future. The Southwest Master Plan will start soon, and the MPRB is asking for volunteers to participate on that project.

Gilbertson moved to adjourn. Pink seconded.  Meeting adjourned 8:48 pm.

Next meeting: Tuesday, March 6, 2018 at 7:00 at Mosquito, Inc. (3505 Hennepin Ave S)

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