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Board Meeting Minutes January 2020

By Deborah Van Eendenburg, 03/06/20, 1:15PM CST

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Minneapolis Youth Lacrosse

Board Agenda
January 9, 2020 @ 7 p.m. Eric Elgin's home.

 

Members present: Eric Elgin, Nick Lucca, Ashlee Miller, Jeff Siegel, Eric Johnson, Angela Slaughter (phone), Rebecca Stay (phone).

Meeting called to order 7:13 pm.

Notes from the December meeting were reviewed. Lucca moved to approve, Myers seconded, the board voted and the motion passed.

Program Registration Update: All registrations, including TryLax, Development, and all seasons, are live. Early bird specials end January 15. Registration spiked when hockey ended in early March last year. Boy’s Box starts mid-March and MAYLA is identifying potential coaches. Boys box will likely have a 12U and a 14U team, but no 10U. Spring boys starts mid-April and girls starts late March. Tim Hanson has sent email to hockey organization to advertise MAYLA but will wait until March to leverage.

Merchandise Update: A motion to have an organization-provided shirt for coaches was unanimously approved. A motion to buy 50 shirts for TryLax events was unanimously approved. Myers will get samples; ordering will begin in early-mid-April and stay open for 9 days.

Fundraiser / Parent Meeting: March 21 or March 22. Combining the first parent meeting with a fundraiser where parents can meet coaches, sign up for volunteer opportunities, and have an equipment swap. Myers is contacting La Dona’s food truck. Van Eendenburg is contacting La Dona for space and date/time options. : Steven and Elgin are making a fundraising package with different levels of giving and including dibs. Myers can bring the package to Land O’ Lakes.

Promotion Update: Personal reach outs are really effective for parents. Sign up for a season at a TryLax event and get hat/swag. Debating between having an iPad with a hotspot set up for on-the-spot registrations or giving families an promotional code with a shirt. Referring a friend – we had been giving dibs but could switch it to “bring a friend, get a tee-shirt”. Add a field for referral on registration. Promote at Hockey Day at Parade by getting a vendor spot. Elgin will email Alex to find out how MAYLA can promote there. Other opportunities include placing flyers in park buildings, MSlax newsletter, libraries, neighborhood boards.

Treasurer / Budget Discussion: MAYLA has a few checks out and a few people need re-payments. The PO box was checked 3 weeks ago. February’s meeting will include a dive into budget. Slaughter, Alan, and Elgin walk through annual budget and get approved, talk about process throughout the year.

Fields: Elgin talked to Minneapolis Parks & Rec Board about our options - Park and 24th or down by airport. We are still looking for space to host games at Elliot.

Future Meeting Topics: Budget procedures. Brand discussion. Internal scholarship procedure. Practice start times (battling sunset).

UPCOMING DATES:

TRYLAX

Sunday, January 26 11:30-12:30 pm. Academy of Holy Angels.

Saturday, February 15 3:00-4:00 pm. U of M Turf Field.

Sunday, March 22 10:00-11:00 am. Augsburg Turf Field

DEVELOPMENT CLINICS (1 hour each)

Wednesday, March 18

Friday, March 20

Wednesday, March 25

 

Meeting adjourned at 8:43 pm.

Next meeting: Thursday, February 13, 2020. Location TBD.

Minneapolis Youth Lacrosse Board

Board Member Position Attendance Board Member Position Attendance

Volunteers / Guests

Name Position Attendance Name Position Attendance

Called to Order

00:00pm

Adjourned

00:00pm

Next Meeting

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